Phone enquiries
A phone line answers from your approved answers, takes the caller’s brief and a callback time, and passes it to the right estimator.
Stays with your teamConfirming the scope and the next step.ElevenLabs Telephony
Microsoft 365
For construction
Less paperwork. More time on the job.
For builders, head contractors and subcontractors, AI drafts the site diary, finds missing subcontractor documents and prepares variations from the systems you already run, and a named person approves whatever leaves the business.
Start with a six-week pilot for one process and one team, at AUD $5,000, credited in full against setup if you continue. A person reads every request and replies within one business day.
Six places to start
From the tender desk to the job site
Office and site information sits in different systems, so it gets retyped, chased and missed. Start with one of these. Each leaves the decision with the person who carries it.
Tendering and estimating
Claude searches public EstimateOne, Australian Tenders and AusTender listings for your trades and regions, and flags scope gaps between quotes.
Stays with the estimatorQuantities, scope gaps, assumptions and rates.Tender Search
Buildxact
RFIs, variations and project admin
Claude finds the current revision and the earlier project mail, then drafts the RFI reply or the variation, listing the documents it used.
Stays with the project managerScope, cost and what gets sent.Oracle Aconex
Microsoft 365
Site diary and progress reports
Claude drafts the site diary, progress report and action list from the day’s notes, photos and daily logs.
Stays with the site managerChecking the evidence before the client sees it.Procore
Microsoft 365
Programme and procurement
Claude reads the programme and supplier emails and flags lead times that put a trade start at risk, while there is time to move it.
Stays with the plannerDeciding what moves, and who is told. Your scheduling system, scoped in a workshopSafety administration
Claude sorts inspection and hazard records, lists who isn’t inducted for tomorrow and drafts each follow-up.
Stays with qualified peopleEvery safety decision.HammerTech
Mitti
Worked examples
Two jobs, from the site to signed off
What the SpeedOz app shows the people involved, with sample data. The steps and the controls are the real ones.
A variation, from a note in the site diary to approved.
For example, on a three-townhouse build the client asks Sam, the site manager, for floor-to-ceiling tiles in one ensuite. Sam notes it in the site diary.
Claude finds the current drawing and the client’s email, drafts the variation with the extra time and sends it to Priya, the project manager. Nothing reaches the client until she approves it.
Find the drawing and the client emailDraft the variationSend to the client: Ask firstSend contract correspondence: refused
Approvals · Townhouses, lot 4
Approved by Priya
Variation 07: ensuite tiling, townhouse 2Drafted by Claude for Sam · Tue 11 Nov, 2:14 pm
Drafted from
Site diary, Tue 11 Nov, by Sam
Drawing A-201, revision C, the current issue
Client email, Mon 10 Nov
Floor-to-ceiling wall tiles, client’s selectionSupply and lay
Tiler, extra time on site1.5 days
PriceFrom the estimator’s rates
Approved 2:31 pm, sent to the client by email. On the record with Priya’s name.
Who isn’t ready for Monday’s pour, before Friday afternoon.
Before a big day on site, somebody checks SWMS, inductions and site bookings by hand. Claude reads them in HammerTech, lists what is missing and drafts the email to each subcontractor in Outlook. The site manager reads the drafts and sends them.
Read SWMS, inductions and bookingsDraft the subcontractor emailsSend: Ask first
Site readiness · Mon 17 Nov
Level 3 slab pour
TradeSWMSInductedStatus
FormworkTomSWMS approved, 4 of 4 inductedApproved4 of 4Ready
ConcretingRajSWMS approved, 5 of 6 inductedApproved5 of 6Email drafted
Steel fixingLeoSWMS not submitted, 3 of 3 inductedNot submitted3 of 3Email drafted
Concrete pumpMiaSWMS approved, 2 of 2 inductedApproved2 of 2Ready
2 emails drafted in Sam’s OutlookSend: waiting for Sam
Connect the tools your team already uses
Estimating, project, site and accounting systems each hold part of the job. These are on the SpeedOz integrations list today. What each can do depends on your licences and the vendor’s API, and the notes say what is unconfirmed.
Tender deskFinding the work and pricing it
Tender SearchReady
Search public EstimateOne, Australian Tenders and AusTender listings. Reads only.Built and reviewed by SpeedOz. Its tools are listed when you connect it.
BuildxactScoping workshop
Estimating, takeoffs, quoting and job management for residential builders, renovators and trades.Buildxact must approve API access and you pick an API plan. What it covers is mostly estimates and the catalogue.
Project and documentsRFIs, drawings, daily logs and project mail
ProcoreReady
Projects, RFIs, submittals, drawings, daily logs and budgets for builders and subcontractors.Procore has a mature API with admin-approved apps. Its tool list is still to be confirmed.No Australian hosting zone: Procore lists the US, UK and EU only.
Oracle AconexScoping workshop
Document and drawing control, formal project mail, workflows and approvals on larger projects.Every Aconex integration must be registered with Oracle, and older sign-in is being retired in early 2027.
Site and safetyInductions, SWMS, inspections and actions
HammerTechScoping workshop
Worker inductions, permits, SWMS, incidents, inspections and site bookings for construction sites.HammerTech has to switch integrations on for you. Only its read-only reporting API is documented in detail.
Mitti (formerly SafetyCulture)Connected during setup
Inspections and checklists, issues and actions, assets, training and lone-worker safety for frontline teams.SafetyCulture is now Mitti (renamed in Aug 2026). Its API uses tokens, not a sign-in per person, and needs the Premium or Enterprise plan.Australian company, started in Townsville. Australian data hosting not confirmed.
Office and accountsEmail, documents, invoices and bills
Microsoft 365Ready
Outlook mail and calendar, Teams, SharePoint, OneDrive and Word for the whole business.Microsoft bills its connector’s use in Copilot Credits. Whether it needs a Copilot licence, and whether Claude and ChatGPT can use it, is not confirmed yet.Microsoft lists Australia as a local data region. Which services that covers for your business is not confirmed.
XeroReady
Cloud accounting: invoices, bills, bank reconciliation, payroll and financial reports.Xero’s own connector doesn’t ask before changing data and doesn’t log tool calls. SpeedOz adds Ask first and keeps the record. It needs a Core-plan Xero app or above.
A system that isn’t listedScheduling, document control and ERP systems that aren’t on the list are scoped first. Google Workspace and MYOB Business are on the list too. We check what the system allows before promising anything, in a workshop with a fixed price agreed before it starts. You get a written list of actions and a price to connect it, then decide.
How control works
Good information. Clear responsibility.
Out-of-date records make any automation harder. So each workflow starts with source checks and revision control: the draft names the documents and revisions it used, and a person checks them before anything leaves the business.
A named approver for each teamA named person decides what each team’s AI apps can reach, system by system, and reviews the list every ninety days.
Ask first on anything that leaves the businessProject mail, variations to the client and invoices wait for that person, who can approve from site on their phone.
Risky actions start OffFormal contract correspondence, deleting records and exporting media are refused. Only the owner can turn one on, and that is recorded too.
Start small
Prove it in six weeks: one process, one team.
A paid pilot with a fixed shape. We start where the paperwork hurts most and measure the result against where you started.
Week 1
Walk through the job
We map how information moves between office and site, which AI apps people already use, and pick one workflow with a clear owner.
You holdA written map and the first workflowWeeks 2 and 3
Check the foundations
We review the source documents, sign-ins and data quality, connect Microsoft 365 or Google Workspace and one project or site system, and agree what staff must approve.
You holdOne team working from real jobsWeeks 4 and 5
Trial with your team
Real cases, including missing information and conflicting revisions. Drafts run on their own, and anything that leaves the business waits for a phone approval.
You holdA record of what ran, waited and was refusedWeek 6
Measure, then go or no-go
We compare turnaround and manual effort with where you started, read it back with the people who used it, and you decide.
You holdThe controls summarySix-week pilotAUD $5,000One process, one team. Credited in full against setup if you continue.
EvaluationFreeIf you would rather start without a pilot. A person replies within one business day.
SetupFrom AUD $5,000A fixed scope, quoted in writing before any work starts.
Running itFrom AUD $900 a monthFor the agreed scope and the whole organisation, not per seat.
What to bring to the first conversation
One recurring admin problem, the systems involved and an example of what your team handles: a site diary, an RFI or a tender pack. We will help find a practical first step, the checks it needs and how to tell whether it is working.
Questions
What builders ask first.
Anything else, ask in the evaluation. A person answers within one business day.
With the paperwork around it, yes. Claude can sort tender documents, compare quotes and prepare material for the estimator, and specialist takeoff software can help with quantities. The estimator still checks quantities, scope gaps, assumptions and rates against the current documents before an estimate goes out.
It can be, if you start narrow: phone enquiries, quote follow-ups or the daily site report. Running it starts from AUD $900 a month for the whole business, not per seat, so we look at the workload, the setup effort and the running cost with you first. If it won’t pay, we will say so.
No. We start from the systems you already run and design the workflow around them where a supported connection exists. Licences, integration limits and vendor approvals are set out in the scope before you commit. Aconex, Buildxact and HammerTech each need the vendor to approve or switch on API access first.
No. Procore lists hosting in the US, UK and EU only, and that doesn’t change. SpeedOz itself is hosted in Australia by default, with other regions on request, confirmed in writing in the scope before anything connects. Procore’s tool list is still being confirmed, so what Claude may read and change there is agreed in writing first.
Not on its own. Sending project mail in Aconex is Ask first, so it waits for a named person. Sending formal contract correspondence starts Off, and only the owner can change that. Every request is recorded, refusals included.
Specialist tools can compare progress or study design options when suitable models, images and project data exist, and we can assess how their output would fit your workflow. Site verification and design approval stay with qualified professionals.
The support behind your construction workflow
AI conciergesAnswer enquiries from your approved information and hand the next step to your team.Read more
Business process automationConnect routine office and project tasks, with approvals where they matter.Read more
AI strategy consultingChoose a first use case and plan the steps after it.Read more
Other industries:Trades and field servicesHealthcareGovernmentFitness
Where is the paperwork holding you up?
Tell us what your sites and office run on and which job eats the evenings. A person reads it and replies within one business day, and we will tell you whether a pilot fits.